Understanding the ledger
Every dollar in and out, in order, with a running balance — and what you can export.
The ledger is the team's bank statement: every payment in and out, in date order, with a running balance. Most of it writes itself.
| Date | Description | Type | Amount | Balance |
|---|---|---|---|---|
| Mar 9 | Reimbursed Dana Whitfield — Referee fees | Debit | −$338.00 | −$1,214.00 |
| Mar 8 | Paid Surf Cup Events — Tournament entry | Debit | −$1,150.00 | −$876.00 |
| Mar 3 | Team fee — Rowan Clark — Surf Cup | Credit | +$137.00 | $274.00 |
| Mar 1 | Team fee — Avery Brooks — Surf Cup | Credit | +$137.00 | $137.00 |
What posts automatically
- Family payments — as credits, when you record them or Stripe reports them
- Expenses you pay — as debits
- Reimbursements to coaches and parents — as debits
- Donations received — as credits
Automatic entries stay in step with where they came from. Correct the amount in the ledger or within an expense group and everything syncs.
Adding entries by hand
For anything with no home elsewhere — bank interest, a club transfer, a refund. Use Add Entry.
Starting balance
Taking over mid-season with money already in the account? Set the starting balance in Settingsand the whole ledger recalculates from it. You don't need to back-enter last season.
Exporting
Export CSV gives you everything, for a club report or your own records. Opens in Excel or Google Sheets.