Adding players and parents

Your roster is the foundation — fees, emails and payment tracking all key off it.

Everything else starts here. A player with no parent email can be tracked but never notified, so email addresses are the part worth getting right.

Go to Roster and press Add Player.
Enter the player's name and status.
Add one or more parents or guardians, each with their own email.

Add player

First name Avery

Last name Brooks

Status Active

Joined (optional)mm/dd/yyyy

Parents / guardians Rowan Clarkrowan@example.comPhone (optional)

CancelSave player

Adding a player. A player can carry more than one parent — each gets their own login and their own copy of every email, and they share one balance.

Two parents, one player

Add both. Each gets their own login and their own copy of every payment request, and either can pay. They see the same single balance — you aren't billing twice.

Player statuses

Active — on the team, included when you assign fees.
Inactive — temporarily out; kept on the roster and in your history.
Departed — left the team. Their past fees and payments stay in the books.

Never delete a player who has paid anything — set them to Departed instead. Deleting removes their payment history, and your ledger will stop reconciling.

The "On TeamFees?" column

Says whether each parent has actually set a password. A parent showing Nocan still be emailed — they just haven't created their login yet. See inviting parents.

Didn't answer it? Get in touch.