Adding expenses to a group
List what the team is spending, who it's paid to, and whether it's been paid yet.
Open a group and add each cost with Add Expense. These are the numbers that get split across players, so the list is worth building before you calculate fees.
Add line item
Tournament entry
1,150.00
07/01/2026
Direct PaymentCompany or entity (optional)
I have already paid or reimbursed this expenseRecords a matching payment (a ledger debit) for the exact amount when you save.
CancelSave
Planned versus actual
Enter what you expect to spend. When you actually pay it, record the real amount — the group tracks both, so you can see where an estimate was off.
Payee
Who the money goes to. Direct Payment for a vendor — a hotel, a tournament organizer. Coach or Parentwhen you're paying a person back.
Choosing Coach or Parent also makes the expense visible on that person's own Reimbursements page, so they can see what they're owed and when you paid it — worth using rather than typing their name as a direct payment.
Already paid it?
The add form has a checkbox for expenses you've already settled. Ticking it records the payment and posts the ledger entry in one go, rather than making you come back and mark it paid.